Running Ventures is available to provide consultation on race management services to events in the Twin Cities Metropolitan Area. As always, the emphasis is on a quality event that is fun for all. Available race management services include:
- Consult with race sponsors on location options; secure site/route by submitting all permits
- Assist in coming up with a race budget
- Prepare and submit forms for event insurance from USATF
- Design site layout for all race day activities
- Advice on race logistics including registration, transportation, parking, race day volunteer needs
- Advice on equipment/supplies needed to rent/borrow and help arrange equipment rentals
- Provide race site signage for registration and course marking with mile markers
- Provide finish line equipment to include display clock, chutes, and timing equipment
- Secure any outside help, such as police, barricades, security, paramedics
- Design/locate water stops on course and advise regarding equipment/water needs
Running Ventures is available to provide both bib/spindle and chip timing for your race. Which method you choose depends on the size of your event and your budget.
Bib/spindle timing is often described as the “old fashioned kind.” Each participant wears a race bib with a tear off strip on the bottom that includes their race number. As runners cross the finish line volunteers pull off the tear off strips and place them on a spindle in the order that the runners finish. This information is then entered in to the race timing software. There are also volunteers at the finish line using a computerized timing device that records the times that each runner crosses the finish line by pushing a button. These times also go in to the timing software which matches the times with the finish order to produce results. It is every bit as accurate as chip timing but costs less because there is not as much equipment involved. The other main difference is you can only get “gun” times with this system. That is the time from when the gun fires to the time when a participant crosses the finish.
With chip timing each participant is assigned a race number and a timing chip. The chip may be attached to the back of your bib or it may get laced into your shoe. There are timing matts at the finish line and these matts read your chip to determine your finish time. You can also put timing matts at the start line. When you do this, you are able to let participants know their “net time” as well as their gun time. “Net time” is the time from when the participant crossed the start mat to the time they crossed the finish mat. The timing matts read the chips into computers which send the data to the scoring software on another computer. This extra equipment involved plus the cost of the chips makes chip timing $2- $4 per person more expensive than bib/spindle timing. It is the preferred method for quick accurate results if you have 500 or more participants.
Race Course Measurement and USATF Certification
USATF certification will professionalize your event. Running Ventures measures your race route in accordance with USA Track & Field specifications. This means your race distance is accurate – your runners can be confident they really did run the advertised distance. Your certified race course also makes all performances run in your race eligible for recognition as USATF records. This is an added benefit you can provide your race participants. A course certification is good for 10 years, provided there are no changes in the race course route during this time.
Getting Your Race Certified
Running Ventures measures your race route using a bike with a USATF approved wheel rotation counter. As you can imagine, measuring a course by bike is much easier on a dry day. Your course is measured using the shortest possible route a runner could take – imagine the biker pretending to be a runner. Sometimes this means riding the bike into and across traffic on the streets involved in your route. As a result, the measurement usually takes place when traffic is hopefully scant or non-existent, depending on your route. Scheduling of the actual day when the measurement will take place is based on all of these factors. You do not have to be present for the course measurement.
To get your course certified, we need the following information about your race:
- Location – city, neighborhood, etc.
- Play by play of proposed race route – street by street, turn by turn
- Description of where runners will run i.e. on the left shoulder, right shoulder, whole road, half the road?
- Any fixed points – i.e. does either the start or finish have to be in an exact spot or can they be moved?
Once we have this information, we prepare a preliminary map for you to review. Once approved, a target week for the measurement will be set up. When the measurement is complete, Running Ventures prepares all necessary paperwork and submits it to USATF to obtain your official certificate. This paperwork must be submitted at least one day prior to your race date. Running Ventures will ensure that this is done in a timely manner.
With your course certification you receive the following:
- Official USATF Course Certificate
- Detailed course map showing the location of all mile marks
- Listing of your course at www.usatf.org as a certified race course
Course Measurement Fees
Course measurement fees are based on:
- Travel requirements – $25 per hour travel time if course is outside Twin Cities Metropolitan Area
- Length of course – 5k, 10k, half-marathon, etc.
- Design of course – out and back, loop, etc.
- Roadways/paths used – shoulder vs whole road, level of traffic, etc.
Typical measurement fees are:
- 5K: $205
- 10K: $380
- Half-Marathon: $765
Once you provide the information about your course we can give you a quote for the actual fee to complete the measurement. There is an additional filing fee of $35 for the Application for Certification.
Custom Design Your Own Corporate Race
Setting up your own corporate 5K is a great way to get your employees involved in a fun, healthy event. Running Ventures works with you to organize, manage and time your 5K run/walk event. You determine when and where to hold the event. This can be during the workday, a weekday evening, or a weekend. Most corporate races are held on and around the company offices. You can also choose to hold the event at a local park or on a nearby trail.
Once you determine the date and location for your event, Running Ventures takes it from there. Running Ventures is available to assist with the full array of event services offered.
Setting Up Your Corporate Running/Event Program
Running Ventures will work with you to design your program and establish pricing. It starts with a no obligation initial consultation. Once the scope of your program has been determined, we will provide a firm price quote covering each aspect. Generally fees range from $200 to $500 for the complete package, depending on how involved your staff is and the number of participants in your event. Contact Nissa to set up an informational meeting.